CASE STUDY

Shaeffler

Shaeffler and Shanghai Xinyue Streamline Auto Supply with RSSBus AS2





Shanghai Xinyue Logistics Enterprise Management Co., Ltd. is a professional integrated service for logistics enterprises, specifically land transportation logistics enterprises. It has brought together a group of outstanding industry elites to provide an efficient operating environment for Chinese logistics companies that works in perfect harmony with the world's advanced logistics systems.

The Challenge: Managing the Supply Chain and Customer Demand with Automation

One of Xinyue’s crucial customers, Shaeffler, is one of world’s largest family-owned companies and auto parts manufacturers — Shaeffler generated about $16.1 billion of sales in 2017 and has more than 92,000 employees. With about 170 locations spanning 50 countries, Shaeffler has a worldwide network of manufacturing locations, research and development facilities and sales companies.

Managing that global supply network is a herculean task for Shaeffler, requiring solutions on a global scale. Shaeffler set out to automate purchasing processes using new technologies to:

  • Boost supply chain efficiencies
  • Standardize processes
  • Save countless hours of manual data entry and communications
  • Reduce human error
  • Control costs

Shaeffler and their partner Xinyue invested in technology upgrades together. Specifically, Shaeffler sought to automate all purchasing and supply chain interactions with Xinyue through standard international electronic data interchange (EDI) messages. In this process, all purchase orders, shipping updates and related messages are standardized and automatically triggered when desired in the supplier and customer enterprise resource planning (ERP) software systems.

Part of an emerging trend, enterprises, such as Shaeffler are increasingly conducting these kinds of logistics transmissions over the web using accredited services. Due to their low cost, high efficiency and reliable security, these messages use popular secure Internet transmission protocols, such as AS2, OFTP2 and SFTP.

Undertaking this type of automation came with some specific challenges:

  • Shaeffler and Xinyue had different ERPs with different message structures, requiring EDI transformation and integration on both ends.
  • The logic behind the integration had to combine real-world business processes and screen for the right information required for each transaction.
  • The EDI mapping needed to maintain one-to-one correspondence to maintain parity.

To make the integration work, Xinyue and Shaeffler needed a reliable and secure EDI solution, as well as some integration expertise. Enter RSSBus Connect and our local integration partner, KA Software.

The Solution: Seamless EDI AS2 Integration with RSSBus Connect

Shaeffler and Xinyue selected RSSBus Connect, a simple and effective middleware that helps users efficiently transfer information without adding complexity.

Specifically, they set up an integration using RSSBus AS2 capabilities, which are officially certified by Drummond and provide robust security features, including signature, S/MIME encryption, digital certificates and MDN receipts. RSSBus provides customers with a solution that’s easy to operate, manage and automate.

The integration works as follows:

  • The Xinyue database receives the EDI file transmitted by Schaeffler through AS2 and saves it for development and analysis.
  • When Xinyue needs to send the file to Shaeffler, it extracts the data from the database and automatically develops and generates an EDI message.
  • The EDI message is then sent to Schaeffler via the AS2 port of RSSBus.

The entire process can be easily set up and automated in one minute.

The EDI message standard required by Schaeffler is EDIFACT. The business type of docking is:

  • Xinyue Logistics Receive: IFTMIN Waybill — Cargo Address Information
  • Xinyue Logistics Send: IFTSTA Return Order — Feedback Logistics Status

The Results: Blazing Fast Automation and a Happy Customer

Through the integration of RSSBus Connect and the deployment of the EDI file parsing code, Xinyue EDI messages are successfully parsed into an XML format, which facilitates integration with their ERP system.

Similarly, when sending files to Schaeffler, through the deployment of the EDI file generation code, Xinyue XML files are successfully generated into EDI and directly connected to Schaeffler’s system through RSSBus AS2.

The process not only saves cost, it massively improves logistical efficiency — a valuable asset for Xinyue.

The setup is valuable to Xinyue and Schaeffler in a range of ways:

  • It meets Shaeffler's EDI specification, with a tailored mapping that fits their specific business processes.
  • The process entirely eliminates any need for human data input, saving countless hours.
  • It's a repeatable process — Schaeffler can easily reuse the setup with other suppliers.

And best of all, the entire file transfer process is safe and reliable.

"The EDI system software is simple in configuration, efficient and stable, safe and reliable, and the technical support staff is thoughtful and meticulous, so we are very confident."

— Guo Peicai, Shanghai Xinyue Logistics Enterprise Management Co., Ltd. IT Department







Simplify your Integration Today with RSSBus Connect

RSSBus (www.rssbus.com) is a leading provider of data access and connectivity solutions, specializing in the development of data integration technologies for realtime access to online or on-premise applications, databases and web APIs.

Our flagship product, RSSBus Connect, is used by more than 100,000 customers worldwide and is the only Drummond Certified AS2/AS4 solution that is completely free for use with a single trading partner.


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